How and Why to Add Social Media Icons to Your Email Signature

In this digitally engaged world of video calls, phone tags, and Slack chats, you might not even remember the last time you shared a physical business card with another person. With the number of emails, we all send every day, one could argue that our email signature has replaced the business card as our modern form of identity, contact information, and brand.

Why Should I Add Social Media Icons to Your Email Signature

The basics of any good brand begin with a consistent look and feel across all your platforms and this includes your email signature. It’s not enough anymore for a basic signed name and email to conclude your messages. 

Your email signature has to be an extension of your brand. Adding social media icons to your email signature is a great avenue to allow everyone you communicate with to engage further with your brand beyond the confines of the conversation thread.   If you’re not integrating social icons into this area of your business, you’re missing out on potential brand exposure and lead generation. First, I’ll break down a few myths, and then, I’ll show you how to revamp your email signature by adding social icons. Let’s dive in! 

Myths of Adding Social Icons in Your Email Signature

My email signature is fine the way it is

This is an “if it isn’t broke, don’t fix it” sort of attitude. While there may not be anything wrong with your current signature, that doesn’t mean there isn’t room for improvement. Sure, you might have a good email signature, but why not strive to have a great email signature?   Adding social icons to your email signature is an easy way to drive traffic to your platforms and potentially gather new client leads. It’s a simple way to effortlessly drive more new business and brand awareness without even lifting a finger. As a web designer, you’ve already got a million things on your plate so easing some lead generation and brand awareness pressure through social icons sounds like a win-win to me!

My email signature will become too busy

As long as you’re following basic art principles like sizing, white space, and alignment, you can certainly add social icons without clogging up your valuable email signature space.    I understand the concern here because you don’t want lines and lines of text and icons weighing down your email signature. As a web designer, you’re ultimately a creative at heart. Use your talents to find balance in this area. When you’re playing around with the design, remember that form follows function. Make it look good, but also strategic to work for you.

My social accounts have low engagement

If you’re in the midst of battling low engagement on your social pages, including social icons to your email signature is a great way to increase engagement. You’d literally be driving potential followers directly to your account without any extra work.   Everyone starts somewhere. If you’re not as active on your pages, I guarantee, your potential leads and clients are still checking your social media. If you haven’t been prioritizing this area of your business, then now’s the time to dive deep into your social presence. Here’s a social media checklist for freelancers to get you back on track. 

The Importance of a Strong Email Signature 

Your email signature is like your digital business card. It states all the important details like your name, title, company, contact information, etc. It creates an impression and has the potential to be the first or last thing the person you’re communicating with will see from you. Like an elevator pitch, you only have a few seconds for your reader to skim your signature to really capture their attention.    

By including social icons and links to your pages, you’re inviting more eyes to stay on your brand for a little longer. These extra few minutes on your platforms can lead to a new inquiry or more conversations for you. The bottom line is that an email signature is an important tool you can use more to drive more business and brand awareness. 

How to Add Social Media Icons to Your Email Signature 

For this tutorial, I will use Gmail. Do not worry if you use another email system because the steps are similar to navigate and update your signature settings.  

First, you need to find and download social media icons. Before adding social icons to your signature, you need to download them and get them ready to use. Here are some factors to consider (your brand look and feel should determine the answers!): 

  • How many social platforms will you feature?
  • Which social media platforms?
  • Do you want to use color or BW icons? 
  • Will you go with classic or minimalist icons? 
  • What’s your email signature font size? 
  • What’s the max icon size you should use?

If you’re a designer, you can make them yourself using design software like Adobe InDesign. If that seems time-intensive, surf the internet for free and paid social icons. There are lots of free or affordable social icons available, just make sure they are not copyrighted.   There are a few of my favorite sites to find unique icons that align with my brand:  

  • Exclaimer
  •  Hootsuite
  •  Etsy

Next, you need to get your social links ready to embed in the icons. Now that your social icons are prepped, it’s time to ready your social links. Open a new note or document on your device. Paste the links you’ll be using and have them ready close by so you can easily pull them when you need them for the next step.  

This is where the magic happens; Add your social icons to your email signature.

  • After you’ve prepped your social icons, login into your email. 
  •  Look for your ‘Settings’ optional. This usually looks like a gear icon for most email providers. 
  •  Click on ‘See all settings’ to find “my email signature” preferences. 
  • Look for your ‘Signature’ settings. 
  • Scroll down under the ‘General’ tab to find this. 
  • Click on the ‘Create new’ option to set up a new email signature with your new social icons. 
  • Give the signature a name. 
  • Add your email signature basics that you had in your previous signature. 
  • Use the ‘Insert image’ option to add your icons.
  • Once this is done, click on ‘Link’ to add the URL to the image.
  • Once you’ve finished uploading your icons and adding your links, don’t forget to click ‘Save Changes’ at the bottom to update your signature preferences. 

The final step? Test, test, and test again.

  • Make sure to proofread and try out your email signature first.
  • Like with any work you create, look for typos, broken links, correct image-loading, etc. 
  • Email yourself and a colleague and also check it on different devices and browsers. 

For more information and insights on email signatures, iconography, and general design success, kindly contact us today at www.fmk.agency/contact.